Rich Media Support

OneNote excels at handling various types of media and attachments, making your notes more engaging and informative. You can insert images, record audio, embed videos, and attach files directly into your pages.

Images & Pictures

Insert photos, screenshots, and drawings

Audio Recordings

Record voice notes and audio clips

Video Content

Embed videos and screen recordings

File Attachments

Attach documents, PDFs, and other files

Working with Images

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Image Features

Insert images from files, web, or camera

Multiple ways to add images to your notes

Drag and drop images directly into pages

Simple drag-and-drop functionality

Resize and position images anywhere on the page

Full control over image placement

Add alt text for accessibility

Make your notes accessible to all users

Extract text from images (OCR)

Built-in optical character recognition

Copy text from pictures

Extract text content from any image

Pro Tip: OneNote can search for text within images, making your visual content searchable!

Audio Recordings

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Audio Capabilities

Record audio directly in OneNote

Built-in recording functionality

Sync audio with typed notes

Audio syncs with your written content

Playback controls with timestamps

Navigate audio with precise timing

Search within audio transcriptions

Find content in audio recordings

Export audio recordings

Save audio files for external use

Link audio to specific text sections

Connect audio to relevant notes

Audio recordings are automatically synced across all your devices and can be played back even offline.

File Attachments

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Supported File Types

Microsoft Office documents (Word, Excel, PowerPoint)

Full support for Office file formats

PDF files with preview and annotation

View and annotate PDF documents

Text files and code snippets

Plain text and source code files

Spreadsheets with live data

Interactive Excel spreadsheets

Presentations and slide decks

PowerPoint and other presentation formats

Archive files (ZIP, RAR)

Compressed file archives

Attachment Options

  • • Insert as icon
  • • Insert as printout
  • • Attach file copy
  • • Link to original file

File Management

  • • Open attached files
  • • Save attachments locally
  • • Update linked files
  • • Version tracking

Best Practices for Media

Organization Tips

  • •Use descriptive filenames before inserting
  • •Group related media on dedicated pages
  • •Add captions and context to images
  • •Use tags to categorize media content

Performance Tips

  • •Optimize image sizes for faster sync
  • •Use links for large files when possible
  • •Keep audio recordings concise
  • •Monitor your OneDrive storage usage
Storage Consideration: Media files count toward your OneDrive storage limit. Consider using file links for very large files to save space.